APF Accounting Payable Flow

Client Location: Switzerland

Team working on: Pixels Team

Duration: 8+ years

Challenge:

The client wanted a product that can help process different companies’ invoices and bookkeeping more effectively. They also wanted users to be able to create customized workflows for diverse types of invoices, including optional steps and designated cost-approval personnel. They envisioned a product that can scan and process invoices digitally and automatically, instead of stamping and processing the invoice manually. As well as digitalizing the invoices, making it easy to store and update.

Solution

With the accounts payable workflow APF, you can massively reduce invoice processing times. By redefining workflows and storing the organizational structure, tasks are automatically assigned to the appropriate individuals at each process step to ensure all required invoice information is completed before being sent to the financial accounting system. APF gets the full process under control by managing where the invoice is and its status, making overdue payments or lost invoices outdated.

Main features

Digital workflow

Create a workflow for each type of invoice and define appropriate steps like Preparation, Accounting, Approval, Final Check, etc.
Define specific workflow for processing invoices
Allow the insertion of individual/customized fields
Provide internal and external rules to control, validate data field and processing steps

Cost-approver Configuration

It is used to find the correct role or user to approve invoices, orders, etc.
Define organization hierarchies for cost approvals
Keep track of change
Find a substitute if the responsible one is absent

Tasks

Different individuals handle specific information on an invoice through assigned tasks.
Managed through user and role
Tasks can be delegated directly to another user by the owner or automatically redirected to substitute if a timeout is reached
Everything is created entirely automatically and transparently, making it easy to trace which processing step the invoices are currently in.

PRODUCT